Terms and Conditions
Club Shop Direct
The Club Shop Direct Ltd is a company registered in Scotland with the registration number SC673966.
The address of our registered office is Unit 2 Glenburn Court, Glenburn Road, East Kilbride G74 5BA. We are registered as a data controller with the Information Commissioner’s Office with the registration number ZA795519.
The Club Shop Direct Ltd is committed to respecting the privacy rights of visitors to its website and those of the clubs and customers we manage and maintain. This privacy notice explains how we collect, store and use personal data about you when you visit our website and those of the clubs and customers we manage and maintain, buy products from us or otherwise provide your personal data to us. It provides you with details about the types of personal data that we collect from you, how we use your personal data and the rights you have to control our use of your personal data.
2. What personal information do we collect about you ?
When you access and move around our websites, register an Account with The Club Shop Direct Ltd or purchase a product from our websites, we may collect some or all of the following personal data about you:
• a username and password;
• name, date of birth, age and sex;
• billing and delivery addresses, email address and phone number(s);
• Payment Method (typically credit card or debit card) details;
• correspondence with and from The Club Shop Direct Ltd;
• your preferences about receiving communications from The Club Shop Direct Ltd;
• information about your use of The Club Shop Direct Ltd, and your browsing and online purchasing activities; and details we may ask you to submit to verify your identity.
We may also collect some of this personal data from third parties who have your consent to pass your details to us.
In order to take advantage of some of our Services, you may need to supply us with the personal details of a third party (for example, their name and address if you wish to send them a Product). We will not use this information for anything other than providing the Services for which the information was supplied.
3. How do we use your personal information ?
Your personal data will be collected, processed, stored and used by us, and passed to and processed by or affiliated companies and other data processors acting under contract with us.
When you sign up to The Club Shop Direct Ltd and agree to our terms and conditions, we need to process certain data that allows us;
• to provide the product to you in accordance with our agreement;
• to create personalised Products selected by you;
• to associate your Account, and your Product purchases, with you, and to verify your identity;
• if you elect to store an encrypted Payment Method with us, to associate that Payment Method with you when you place an order;
• to tailor aspects of The Club Shop Direct Ltd (including its search function and offers) to you;
• to process payments you make for Products;
• to pass your Product order for delivery by third party deliverers engaged by us;
• to provide customer support and improve your customer experience;
• to contact you by email and mobile communication (such as text (SMS) and "push" notification) in relation to the products or services you have purchased.
If you’ve told us it’s OK (or unless you’ve asked us not to after a purchase), we would like to contact you to provide information about products or services we think might interest you. You may, of course, withdraw this consent at any time.
For legitimate business reasons we will also process your data for customer satisfaction and customer experience improvement purposes, such as by analysing data we hold about you, and combining it with data held by third parties, in order to discern your interests, demography and other factors, and in consequence to offer goods and services that are likely to have the greatest value to you. We would also use this data in connection with the prevention and detection of fraud and other crime.
If you elect to store a Payment Method with us, that Payment Method will not in fact be stored by The Club Shop Direct Ltd itself, but instead it will be stored by a payment service provider under contract with us. The storing payment service provider will be required to comply with the Payment Card Industry Data Security Standard (PCI DSS).
Note that, when using a stored Payment Method to make payment for your The Club Shop Direct Ltd order, certain techniques will be used to assist in maintaining the security of the details of your stored Payment Method. For example, not all of the payment card number will be visible to you (typically, all except the final four digits will be masked), and you will be required to provide certain information (such as, but not limited to, a CV2 card security number) in order to proceed with using that Payment Method. To remove or change a stored Payment Method, please follow the procedures specified on the site or contact our customer services team.
If you are asked to provide a phone number for a Product you are ordering, note that the phone number will be provided to the deliverer of your order – to assist with the delivery process. We may use automatically collect anonymous information about your use of The Club Shop Direct Ltd. For example, we may automatically log which parts of our site you access, which web browser you deploy and the website from which you linked to our site. You cannot be identified from any of this information. It enables us to compile statistics about the use of The Club Shop Direct Ltd, and to help target aspects of our products and advertising to you more accurately.
4. Disclosing your personal data
We will not disclose any of your personal data, other than to subsidiary and/or affiliated companies and data processors (including deliverers and payment service providers) under contract with us. To enable us to provide our service, we share data with the following categories of organisations:
• Information technology (hardware and software) companies
• Payment processing companies
• Manufacturers, wholesalers and retailers
• Delivery and courier services
• Fraud prevention companies
• Advertising and marketing services companies
We will not share your data with any other categories of organisation without your permission unless:
• we are legally entitled to do so (for example, pursuant to a court order or for the purposes of prevention or detection of crime or fraud);
• we are in negotiations with a third party for the sale or purchase of any of The Club Shop Direct Ltd’s business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
• The Club Shop Direct Ltd, or substantially all of its assets, is acquired by a third party, in which case personal data held by ourselves about our customers will be one of the transferred assets; or
5. Marketing preferences
When you sign up, we may ask you if you would like to receive information about other products and services. This would be in the form of emails and mobile communication (such as text (SMS) and "push" notification). You can change your preferences at anytime on the Account Details page. Alternatively, you can click “Unsubscribe” on any email you receive or reply “STOP” to an SMS.
We may use advertising and marketing services companies to show you products that might interest you while you’re browsing the internet. This is based on either your marketing preferences or your acceptance of cookies on our websites.
When you make a purchase or when we have important information to tell you about your account, you will receive service messages to keep you up to date.
6. Data Retention
If you have not logged into your account for 40 months, your personal details or other content will be deleted. We retain other minimal data for tax, anti-fraud and other purposes in accordance with our data retention policy.
7. Your rights
Under the EU General Data Protection Regulation 2016/679 (GDPR) you have a number of rights you can exercise over your data. Your rights are:
• The right to receive a copy of your data free of charge (This is known as a Subject Access Request)
• The right to receive certain data in an electronic format that can be given to another provider (This is known as a portability request)
• The right to have data corrected if it is inaccurate
• The right to ask us to stop processing or object to processing under certain circumstances
• The right to ask us to erase data in certain circumstances
• The right to withdraw consent at any time when that is the legal basis for our processing
To discuss any of these rights, please contact us at firstname.lastname@example.org
The Club Shop Direct Ltd has a designated Data Protection Officer who can be contacted by post at our registered office.
Additionally, you have the right to lodge a complaint with the Data Protection regulator. In our case, this is the Information Commissioner’s Office in the UK. Details of how to contact them can be found at ICO.org.uk.
8. Links to third party sites
Our Site may, from time to time, contain links to the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for those websites or their policies.
We employ significant technical and organisational measures to guard against unauthorised or unlawful processing of your personal data and against accidental loss or destruction of, or damage to, your personal data. We believe the measures implemented by our site reduce the likelihood of security problems to a level appropriate to the type of data involved.
We have security measures in place to protect our database of users and access to this database is restricted internally. However, there are things we can all do to help stay safe and secure online:
• ensure no-one else uses The Club Shop Direct Ltd through your Account;
• log off or exit from your account when not using it;
• keep your password or other access information secret;
• use different passwords for different services you use online
• ensure you are using the most up-to-date versions of your software.
10. Deceptive emails
We will never ask you to confirm the details of your Account or Payment Method by email or mobile communication. If you receive such contact, please do not respond to it.
11. Updates to this notice
This privacy notice was last updated on 12th October 2020. Please check back regularly to keep informed of changes to this Notice.
The Club Shop Direct Ltd.